To Prospective Volunteers
We are a Non-Profit Organization that does fundraising to help support our children in their participation in athletics, the arts, and educational endeavors. This can include band, music, school expenses, mission trips, as well as school, recreational, and/or competitive sports/dance teams, etc.
Venues: Our organization donates our time at venues that provide entertainment in the community at Cable Dahmer Center, Arrowhead, Kauffman stadiums, T-Mobile Center, and Starlight. Our group then staffs the concession or retail stands at events held there. At each venue we are “guaranteed” a minimum contribution to our fundraising efforts.
Volunteering: All events are posted the first week of the preceding month. Please go to the calendar on the Event Schedule tab. Sign-up for all events through the signup.com buttons listed at the bottom of the calendar by clicking on the venue you are requesting to work. No text messages will be accepted!
Contributions: Each venue typically sends a check for all events worked by our group to our organization on a monthly basis. The funds are distributed based on how much each event raised and the number of volunteers that volunteered their time. $2 is deducted from each volunteers' donations to cover the costs incurred by the non-profit organization such as accounting, banking, postal fees, office supplies, web site and insurance. Check requests and questions can be made by emailing 4theyouthfunds@gmail.com. There tends to be a 60-day delay between from when an event is worked and when it posted to your spreadsheet.
After you have worked an event, a treasurer will create a spreadsheet for you to see your funds. Please email your Gmail address to the treasurers at 4theyouthfunds@gmail.com. Once the fundraising contributions have been posted, you will be able to see your fundraising earnings at your convenience. You will go to your Gmail and in the top right-hand corner click the box with 9 little boxes inside. Then click “drive” then on the left, click “shared with me.”
Please allow 45-to-60 days for posting. Sometimes event dates will be posted out of sequence because venues pay at different intervals. When there are multiple events on the same day, all of the donations earned, (venue pay and gratuity), is combined and paid out by the hours each person volunteered their time. It is helpful to look at the calendar and take note of multiple event days.
Procedure for cancellations, call-ins and double booking:
Double Booking:
Please make sure that you know what you are signing up for on SignUp.com and DO NOT DOUBLE BOOK! Anyone double booking and ending up on multiple Sign-Up lists will be fined $25.00 per offense. Scheduling Coordinators have very difficult jobs and volunteer just like you. Please be considerate!
Cancellation Day of the event & No Call - No Show:
Anyone that cancels the day of the event or fails to show up for an event will be charged $150.00.
Cancellations within 1 Day:
Anyone that cancels within 1 day of the event will be charged $100.00
Cancellations within 2 Days:
Anyone that cancels within 2 days of the event will be charged $75.00.
Cancellations within 3 Days:
Anyone that cancels within 3 days of the event will be charged $50.00
Please make sure that you are leaving in plenty of time to get to the stand at the assigned time!
Arrowhead (KC Chiefs)
There are 3 trainings that are required to work at Arrowhead (Aramark/Levy).
1. Annual Aramark policy and procedures training (Aramark only)
2. TEAM alcohol training. This is valid for 3 years.
3. Food handlers permit which is also valid for 3 years.
Ages
1. Anyone 18 and older are allowed to volunteer.
2. Only those over 21 are allowed to sell alcohol.
Uniform
1. Black or khaki pants (no sweatpants, leggings, jeans or athletic wear is allowed) Shorts could be permitted but only when communicated by Aramark/Levy. They must be knee length and black or khaki in color.
2. Closed toed shoes, MUST be black or dark in color and slip resistant.
3. Shirt is supplied by Aramark and Levy. It can be checked out for the entire season and returned at the end. For special events, it will be checked out for the event and returned as you exit the tunnel.
4. Chiefs hat will be provided on the Aramark level. Levy does not provide a hat. If no hats are available from Aramark, you may wear your own Chiefs hat, or you will be required to wear a hairnet.
Appearance
1. Only one pair of small earrings are allowed.
2. No jewelry with stones.
3. Hair longer than shoulder length must be pulled up.
Parking for Chiefs games are off site at the Ararat Shrine for Aramark, or the old I-70 drive in for Levy. A shuttle will be provided. (This is always subject to change but what it was last year)
To work Arrowhead events, everyone will be required to show a QR code. Everyone working will receive an email that they will have to present prior to entering the tunnel between the stadiums. Once you enter the tunnel, everyone has to check in with Aramark at the NPO table or the Levy table. You will also need to sign in at your stand to ensure that you get paid.
T-Mobile Center (TMC) Tips
Cable Dahmer Arena - Requires an Independence liquor license, and a Kansas City food handlers permit, (please see the information regarding obtaining the food handler's permit above). The Independence liquor license can be purchased online and costs $30 and is good for three years. Please print out copies of this license, keep one for yourself and one for the venue.
CDA keeps copies of these on file. An online alcohol training is required as well as acknowledgement of cash handling rules, (provided by venue). There are several options available for volunteering at the Cable Dahmer Arena. Volunteers need to be at least 21 years of age. The dress requirements are black pants, black hat or visor and black shoes. Shirts can be purchased or provided at check-in. Hair has to be pulled up and out of your face.
Volunteering with our organization is an easy way to raise funds to financially support activities our kids are involved in. You only have to work the events and at the venues you choose, and it can be a fun way to make new friends.
Accounting Information -
There are two options to receive payment.
Covered extracurricular fees include team/club fees, equipment, travel, (airline, hotel, and meals, for parents and student), instrument rental, mission trips, lessons, etc.
Miscellaneous expenses that you can turn in as receipts include anything you purchase to work with us, this included black shoes, slacks, liquor licenses, and food handler’s permits.
Things not covered include medical expenses, daycare, gas receipts, video games, etc.
There are times that you may be asked to provide more information or additional documentation.
Receiving payment.
Any questions regarding your funds, missing payments, etc. should be directed to Missy, (accounts payable), or Laura, (accounts receivable) at 4theyouthfunds@gmail.com. Please note that Missy and Laura work full time jobs, volunteer to work, and have families. They donate their time to process payments and post earnings.
We are a Non-Profit Organization that does fundraising to help support our children in their participation in athletics, the arts, and educational endeavors. This can include band, music, school expenses, mission trips, as well as school, recreational, and/or competitive sports/dance teams, etc.
Venues: Our organization donates our time at venues that provide entertainment in the community at Cable Dahmer Center, Arrowhead, Kauffman stadiums, T-Mobile Center, and Starlight. Our group then staffs the concession or retail stands at events held there. At each venue we are “guaranteed” a minimum contribution to our fundraising efforts.
Volunteering: All events are posted the first week of the preceding month. Please go to the calendar on the Event Schedule tab. Sign-up for all events through the signup.com buttons listed at the bottom of the calendar by clicking on the venue you are requesting to work. No text messages will be accepted!
Contributions: Each venue typically sends a check for all events worked by our group to our organization on a monthly basis. The funds are distributed based on how much each event raised and the number of volunteers that volunteered their time. $2 is deducted from each volunteers' donations to cover the costs incurred by the non-profit organization such as accounting, banking, postal fees, office supplies, web site and insurance. Check requests and questions can be made by emailing 4theyouthfunds@gmail.com. There tends to be a 60-day delay between from when an event is worked and when it posted to your spreadsheet.
After you have worked an event, a treasurer will create a spreadsheet for you to see your funds. Please email your Gmail address to the treasurers at 4theyouthfunds@gmail.com. Once the fundraising contributions have been posted, you will be able to see your fundraising earnings at your convenience. You will go to your Gmail and in the top right-hand corner click the box with 9 little boxes inside. Then click “drive” then on the left, click “shared with me.”
Please allow 45-to-60 days for posting. Sometimes event dates will be posted out of sequence because venues pay at different intervals. When there are multiple events on the same day, all of the donations earned, (venue pay and gratuity), is combined and paid out by the hours each person volunteered their time. It is helpful to look at the calendar and take note of multiple event days.
Procedure for cancellations, call-ins and double booking:
Double Booking:
Please make sure that you know what you are signing up for on SignUp.com and DO NOT DOUBLE BOOK! Anyone double booking and ending up on multiple Sign-Up lists will be fined $25.00 per offense. Scheduling Coordinators have very difficult jobs and volunteer just like you. Please be considerate!
Cancellation Day of the event & No Call - No Show:
Anyone that cancels the day of the event or fails to show up for an event will be charged $150.00.
Cancellations within 1 Day:
Anyone that cancels within 1 day of the event will be charged $100.00
Cancellations within 2 Days:
Anyone that cancels within 2 days of the event will be charged $75.00.
Cancellations within 3 Days:
Anyone that cancels within 3 days of the event will be charged $50.00
Please make sure that you are leaving in plenty of time to get to the stand at the assigned time!
Arrowhead (KC Chiefs)
There are 3 trainings that are required to work at Arrowhead (Aramark/Levy).
1. Annual Aramark policy and procedures training (Aramark only)
2. TEAM alcohol training. This is valid for 3 years.
3. Food handlers permit which is also valid for 3 years.
Ages
1. Anyone 18 and older are allowed to volunteer.
2. Only those over 21 are allowed to sell alcohol.
Uniform
1. Black or khaki pants (no sweatpants, leggings, jeans or athletic wear is allowed) Shorts could be permitted but only when communicated by Aramark/Levy. They must be knee length and black or khaki in color.
2. Closed toed shoes, MUST be black or dark in color and slip resistant.
3. Shirt is supplied by Aramark and Levy. It can be checked out for the entire season and returned at the end. For special events, it will be checked out for the event and returned as you exit the tunnel.
4. Chiefs hat will be provided on the Aramark level. Levy does not provide a hat. If no hats are available from Aramark, you may wear your own Chiefs hat, or you will be required to wear a hairnet.
Appearance
1. Only one pair of small earrings are allowed.
2. No jewelry with stones.
3. Hair longer than shoulder length must be pulled up.
Parking for Chiefs games are off site at the Ararat Shrine for Aramark, or the old I-70 drive in for Levy. A shuttle will be provided. (This is always subject to change but what it was last year)
To work Arrowhead events, everyone will be required to show a QR code. Everyone working will receive an email that they will have to present prior to entering the tunnel between the stadiums. Once you enter the tunnel, everyone has to check in with Aramark at the NPO table or the Levy table. You will also need to sign in at your stand to ensure that you get paid.
T-Mobile Center (TMC) Tips
- Food Handlers – Jackson County and/or Aramark Food Handler Permits are accepted. Must be on person.
- Liquor License – Needed to work TMC.
- Trainings – The link below is additional training needed to work TMC.
- Uniform – If there is inventory, TMC shirts available after security check-in. If not, all black uniform (shoes, slacks, hat, & shirt).
- Parking – Spots to park - Oak & Grand Street (around the former Star building); 12th & Charlotte; 10th/11th & Cherry.
- Stand Assignments – Typically, stand assignment/placement are sent out 48 hours in advance of an event. This is subject to change (potential the day of the event) due to the staffing requirements dictated by TMC.
- Entrance – Southeast Corner of TMC; T-Mobile sign above a staircase; Head down the steps.
- Checking In – After security, head down the hallway. Sign-in with TMC at the second booth on the right. Head to Stand 104 to sign-in with FNF.
- Age Restrictions - Per TMC policy, volunteers need to be at least 18 years of age.
- Typical base contribution is $120 (donations increase overall contributions on larger events/performers).
Cable Dahmer Arena - Requires an Independence liquor license, and a Kansas City food handlers permit, (please see the information regarding obtaining the food handler's permit above). The Independence liquor license can be purchased online and costs $30 and is good for three years. Please print out copies of this license, keep one for yourself and one for the venue.
CDA keeps copies of these on file. An online alcohol training is required as well as acknowledgement of cash handling rules, (provided by venue). There are several options available for volunteering at the Cable Dahmer Arena. Volunteers need to be at least 21 years of age. The dress requirements are black pants, black hat or visor and black shoes. Shirts can be purchased or provided at check-in. Hair has to be pulled up and out of your face.
Volunteering with our organization is an easy way to raise funds to financially support activities our kids are involved in. You only have to work the events and at the venues you choose, and it can be a fun way to make new friends.
Accounting Information -
There are two options to receive payment.
- We can make checks out directly to the organization you are working for, (examples include tuitions, high school athletics, club teams, etc.).
- We can reimburse you for expenses already incurred. This will require you to submit receipts. Receipts can be a bill from the organization, a receipt, or a copy of a cancelled check, (front and back). It will need to include the name of the organization and can’t be a generic handwritten receipt with no identifying information on it.
Covered extracurricular fees include team/club fees, equipment, travel, (airline, hotel, and meals, for parents and student), instrument rental, mission trips, lessons, etc.
Miscellaneous expenses that you can turn in as receipts include anything you purchase to work with us, this included black shoes, slacks, liquor licenses, and food handler’s permits.
Things not covered include medical expenses, daycare, gas receipts, video games, etc.
There are times that you may be asked to provide more information or additional documentation.
Receiving payment.
- Payment is not automatically generated. You will have to request payment every time you want it. When requesting payment, please indicate the amount requested, (not to exceed what is on your spreadsheet), who to make the check-out to, and an address to mail it to. If you are requesting reimbursement, receipts will need to be on file. Submitting receipts does not automatically generate payment. Please note that check requests are processed in the order they are received. Please allow 3-5 business days for processing and additional time for USPS delivery.
- $2 goes to FNF to cover fees such as banking, accounting, stamps, insurance & Sign-Up.com.
- If you cancel within 3 days of an event, you will be charged $50.00
- If you cancel within 2 days of the event, you will be charged $75.00
- If you cancel within 1 day of the event, you will be charged $100.00
- If you cancel the day of the event or if you are a no call/no show, you will be charged $150.00.
Any questions regarding your funds, missing payments, etc. should be directed to Missy, (accounts payable), or Laura, (accounts receivable) at 4theyouthfunds@gmail.com. Please note that Missy and Laura work full time jobs, volunteer to work, and have families. They donate their time to process payments and post earnings.